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Privacy Policy

  1. Navigation
    1. What would you like to know about?
      1. What is this policy about?
      2. Who controls my data?
      3. How is my data used?
      4. Where do you obtain my data from?
      5. Who do you give my data to?
      6. Do you make an automated decisions based on my data?
      7. Do you transfer my data outside of the EEA?
      8. How can I change my notification or newsletter preferences?
      9. Can I object to the processing of my data?
      10. What are my rights over my data?
      11. How can I make a complaint to the regulator?
      12. How do you use cookies?
      13. How does Google Analytics use my data?
  2. Background
    1. This privacy policy sets out how we use your personal data and what your rights are in respect of it.
    2. We may change this privacy policy from time to time. If we make significant changes in the way we treat your personal information, or to the privacy policy, we will make that clear on this website, or by some other means such as email, so that you are able to review the changes before you continue to use our website.
    3. This page was last updated on 2 April 2018.
  3. Our Details
    1. We are Keep Calm Talk Law Ltd., a limited company registered in England with the company registration number Keep Calm Talk Law Ltd. and our registered address at 1 Whitebeam Mews, Lower Village, Haywards Heath, England, RH16 4GW.
    2. If you wish to contact us in relation to this notice, or data protection generally, please contact us by:
      1. email on editor@keepcalmtalklaw.co.uk; or
      2. post using the address above.
  4. The processing
    1. If you are a user of the Keep Calm Talk Law website, we use the following personal data:
      Type of data Purpose Legal basis
      Email address To send you article notifications where you have subscribed to them. Our legitimate interest of notifying you about new articles where you have asked us to.
      To send you our newsletter, where you have subscribed to it. Our legitimate interest of notifying you about KCTL news where you have asked us to.
      To notify you about new comments on an article, where you have asked us to do so. Our legitimate interest of notifying you about new comments where you have asked us to.
      To contact you about a comment you have made on an article. Our legitimate interest of moderating comments left on our articles.
      To respond to feedback or enquiries you have sent us. Our legitimate interest in responding to you.
      If you are an editor or contributor, to notify you of progression through the article review process. Our legitimate interest of managing the publication of articles.
      Your name and comment. To publish any comments you leave on our articles. Our legitimate interest of publishing comments you leave on our articles.
      Name, job title, organisation, telephone number, email address, postal address. Where you represent an organisation, to contact you about supplies we make to you, supplies you make to us or other business to business communications. Our legitimate interest of managing our organisation’s relationship with your organisation.
      Name, organisation, email address, telephone number. Where you sign up for an event with us, to manage your event booking. Contractual necessity.

      Failure to allow us to process this data will mean we are unable to offer you a space at the event.
    2. If you are an editor of, or contributor to, Keep Calm Talk Law, we use the following personal data:
      Type of data Purpose Legal basis
      Email address, telephone number

      To notify you of progression through the article review process.

      To contact you about your article.

      		 Our legitimate interest of managing the publication of articles.
      Name To identify you, and to attribute your articles to you. Our legitimate interest of identifying the author of the articles we publish.
      User Title To identify your role with Keep Calm Talk Law. Our legitimate interest of identifying your role with Keep Calm Talk Law.
      Gender For technical reasons (e.g. to automatically customise the phraseology of our website (e.g. “he” or “her”)). Our legitimate interest in ensuring the content of our website is accurate.
      Biography To publish on our website with your articles, and where a “staff” writer or editor, to show your profile on our “about” page. Our legitimate interest of providing our readers some background regarding authors’ experience.
      Twitter Handle, LinkedIn Profile To provide links to the same on your profile, where you have asked us to. Contractual necessity.

      Failure to provide this means we will not be able to honour your request.
    3. Where our legal basis for processing is legitimate interests, you may have the right to object to our processing (see the section titled “Objecting to legitimate interests processing” below).
  5. Where we obtain your personal data from
    1. We obtain your personal data in the following ways:
      1. directly from you, for instance where you submit something to our website, communicate with us, or otherwise voluntarily providing personal data to us; and
      2. from your accounts on other website, where you give us permission to do so. For instance if you use Facebook or Twitter to log into our website, we may obtain some information from those websites;
      3. automatically when you use our website. For instance:
        1. like most websites, we use cookies (which are smaller text files sent between your web browser and our services) to provide or improve certain functionality and to track which of our pages you visit (see our the “cookie” section below for more information); and
        2. our web server automatically collects certain information about your use of our website, for instance some key settings on your device, what type of device you are using, the operating system on your device, the website from which you came and your IP address.
  6. Persons with whom we may share you data:
    1. In general, internal access to your personal data will be restricted to those who have a need to access it in order to carry out their duties (for example our customer services team).
    2. However, we will also share your personal data with the following external third parties in some circumstances:
      1. regulators such as the ICO, and government authorities such as HMRC or the police, if we are required to do so by law or if the regulator or authority requests it and we regard that request as reasonable or are required to comply by law;
      2. our insurers, legal advisers or other third parties who need access to it in the context of managing, investigating or defending claims or complaints;
      3. in connection with re-organisations, mergers and acquisitions of all or part of our business;
      4. organisations that process your data on our behalf who are not allowed to use your data for any other purpose, for instance our web hosts;
      5. other companies within our group, for instance where they provide us services; and
      6. where you have consented to do us doing so.
    3. Where we share your personal data with our service providers, we have contracts with those service providers setting out how they must handle your personal data, including not to use your personal data other than in accordance with our instructions.
  7. Solely Automated Decision Making
    1. We do not make any solely automated decisions based on personal data with legal or similarly significant effects.
  8. Transfers outside of the EEA
    1. In certain limited circumstances, we may export personal data outside of the European Economic Area for processing, and we may use third party service providers who do the same.
    2. We only do that if there is a good reason to do it and where either:
      1. there are adequate safeguards in place (such as the appropriate contractual arrangements with suppliers, or adequacy decisions, depending on the destination country); or
      2. we are otherwise permitted by data protection law (for instance, where you consent or such transfer is necessary to provide our service to you).
  9. Changing your notification and newsletter preferences
    1. Where we send you notifications of new articles or comments, or you subscribe to our newsletter, you can change your preferences by:
      1. where you hold an account with us, by visiting the “My Account” page (note, you may need to login to verify your identity);
      2. by following the unsubscribe link which we include in all of the electronic marketing we send; or
      3. by contacting our editorial team using the details on our “contact us” page.
  10. Objecting to our legitimate interests processing
    1. Where we process your personal data on the basis of our legitimate interests for sending you our newsletter (direct marketing), you always have the right to object to that processing. To object to receiving newsletter, please see the section above titled “Changing your notification and newsletter preferences”.
    2. You have the right to object to other processing on the basis of our legitimate interests, but we might not have to cease processing where you do so if either:
      1. we are able to demonstrate compelling legitimate grounds for the processing which override your interests; or
      2. where that legitimate interest is the establishment, exercise or defence of legal claims.
    3. To object to legitimate interests processing, please contact us using the details at the top of this notice.
  11. Your rights (with effect from 25 May 2018)
    1. The law gives you certain rights in respect of the personal data that we hold, which you should be aware of:
      1. You have the right to obtain your personal data from us except in limited circumstances. Where we provide it, the first copy will be free of charge, but we reserve the right to charge a small fee for additional requests;
      2. You have the right to require us to rectify any inaccurate personal data we hold concerning you;
      3. Taking into account the purposes of the processing, you may also have the right to have incomplete personal data completed, by means of providing a supplementary statement or otherwise;
      4. You have the right to require us to erase your personal data on certain limited grounds (including where they are no longer necessary for the purpose for which they were collected or where we rely on consent, which you withdraw, and there is no other legal ground for the processing);
      5. Where we process personal data either on the basis of consent or contractual necessity, you provided the personal data to us, and we process that personal data by automated means, you have the right to require us to give you your data in a commonly used electronic format;
      6. You have the right to object to our processing of personal data which we process on the grounds of our legitimate interests, as detailed in the paragraph titled “objecting to our legitimate interest processing” above;
      7. You have the right to require us to restrict the processing of your personal data on certain grounds, including where:
        1. you contest the accuracy of the personal data and want us to restrict processing of your personal data while we verify its accuracy;
        2. the processing is unlawful, but you request a restriction of the processing rather than erasure;
        3. we (as controller) no longer need the data for the purposes of the processing, but you have told us you require us to retain that personal data for you to establish, exercise or defend legal claims; or
        4. you have objected to us processing your personal data on grounds of legitimate interests and want us to restrict processing of your personal data while we consider your objection.
    2. If you would like to exercise any of these rights, please contact us using the details set out at the top of this notice.
  12. If we can’t remedy an issue you have
    1. Should you have any complaints or issue with our treatment of your personal data, you may lodge a complaint with the Information Commissioner’s Office (ico.org.uk).
  13. Cookies
    1. Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
    2. Below we detail each cookie that may be set while browsing our website, what data that cookie stores and its purpose.
      Organisation Cookie Name Purpose
      Keep Calm Talk Law Ltd. kctl_session_id This cookie is used to remember the user as they browse our website.

      If browsing as a guest, this data is completely anonymous and does not help us determine your identity.

      If logged in, we are aware of your identity to the extent of the details you provided when registering. However this data is not monitored and is used only to maintain your login session.
      Keep Calm Talk Law Ltd. kctl_cookie_pref This cookie is used to remember whether the user has visited before. If the user has not, it triggers the Cookie Notice at the top of our homepage notifying the user of our use of cookies.
      Keep Calm Talk Law Ltd. kctl_at This cookie is used to track article views. Data collected via this cookie is entirely anonymous.
      Keep Calm Talk Law Ltd. subscribebox This cookie remembers whether you have previously closed the popup subscribebox so it does not interupt you again for a prescribed time. No indentifying data is collected via this cookie.
    3. The Google Analytics, Twitter, Facebook and LinkedIn 'plugins' we use on this website may also from time to time set cookies. Details of these can be found on the relevant companies' privacy policy.
    4. If you decide you do not wish to have cookies set, you may disable them in your browser settings. For details on how to do this and more information regarding cookies, please visit www.allaboutcookies.org/.
    5. Please be aware that disabling cookies will negatively effect your user experience, as some areas of the website may not function correctly.
  14. Google Analytics
    1. This website uses Google Analytics, a web analytics ervice provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

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